Administrative and executive secretaries
South Africa Administrative and executive secretaries perform liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of proceedings and other specialized documentation.
Tasks
- (a) drafting administrative correspondence and minutes
- (b) obtaining, proposing and monitoring deadlines and follow-up dates
- (c) screening requests for meetings, scheduling and organizing meetings and travel arrangements
- (d) assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders
- (e) liaising with other staff about a range of matters relating to the organization’s operations
- (f) writing and answering business or technical letters and other similar correspondence
- (g) preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places using shorthand or specialized office equipment
- (h) supervising the work of clerical support workers
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